PRIVACY POLICY
This Privacy Policy (“Privacy Policy”) describes how M Square Business Solutions Inc. (“MSM”, “we”, “us” or “our”), organzier of the Eduverse Summit and operator of https://www.eduversesummit.org (the “Website” or the “Platform”), collects, uses, stores, discloses, and protects personal information obtained through your use of this Website, event registration, and participation in Eduverse Summit activities, whether held in person or online.
1. Definition of Personal Information
“Personal Information” (also referred to as “Personal Data” in some jurisdictions) means any information relating to an identified or identifiable natural person. An identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as:
- Full name, alias, or unique user ID;
- Email address, telephone number, or physical address;
- National identification number, passport, or other government-issued ID;
- Date of birth, gender, or demographic details;
- Educational or professional background, employment information, or credentials;
- Financial, payment, or billing information (where applicable);
- Digital identifiers such as IP address, device ID, cookies, or geolocation data;
- Online or behavioural identifiers, including login metadata, usage logs, and browsing history;
- Visual or audio information, including photographs, CCTV footage, or recorded sessions; and
- Any combination of information that can reasonably be used to identify a person, whether directly or when linked with other available data.
Personal Information also includes opinions, preferences, or inferences about an identifiable individual, whether accurate or not, and whether recorded in material form or otherwise.
Information that has been irreversibly anonymized or aggregated so that an individual can no longer be identified is notconsidered Personal Information for the purposes of this Policy.
2. Collection of Personal Information
We collect Personal Information from you in a fair, lawful, and transparent manner, including when you:
- Register as a delegate, exhibitor, partner, or speaker for the Eduverse Summit;
- Subscribe to newsletters, event updates, or marketing communications;
- Submit forms, proposals, or applications through the Website;
- Communicate with us by email, phone, or social media;
- Engage in surveys, contests, or feedback initiatives;
- Process payments; or
- Access or interact with our Website, event app, or digital platforms.
We may also obtain Personal Information indirectly from publicly available sources, event partners, or third-party service providers acting on our behalf (such as ticketing or registration platforms).
We use cookies and similar technologies to collect device and usage data. For more details, refer to our Cookie Policy available on the Website.
3. Purpose of Use
We use Personal Information only for legitimate business purposes and in accordance with applicable data protection laws. The primary purposes include:
- Event administration: managing registration, ticketing, confirmations, session scheduling, and event logistics;
- Communications: sending updates, information, and service notifications about the Eduverse Summit;
- Payments and invoicing: processing transactions and fulfilling accounting or tax obligations;
- Networking and engagement: facilitating business-to-business connections, meetings, and partnerships;
- Marketing and outreach: promoting future editions, related initiatives, or partner opportunities (only with consent where required by law);
- Analytics and improvement: measuring engagement, enhancing user experience, and improving the Website or event content;
- Security and compliance: preventing fraud, maintaining event safety, and complying with legal or regulatory requirements.
The legal bases for processing include consent, performance of a contract, compliance with legal obligations, and legitimate interests (such as event operation and improvement).
Where consent is the basis for processing, you may withdraw it at any time by contacting [email protected]
4. Disclosure and Sharing of Personal Information
We do not sell or rent your Personal Information. We may share it only when necessary, with appropriate contractual safeguards, in the following circumstances:
- Service Providers: with trusted vendors who perform services such as registration management, payment processing, logistics, cloud hosting, analytics, email communication, or marketing.
- Event Partners or Sponsors: where you have opted in or where sharing is clearly disclosed during registration for networking or partner communications.
- Legal Authorities: when required by law, subpoena, or to protect our rights, property, or safety and that of others.
- Corporate Transactions: in connection with a merger, acquisition, or sale of assets, provided that such sharing complies with applicable privacy laws.
Each recipient is required to handle Personal Information in compliance with applicable legal standards and only for the purposes for which it was shared.
5. International Data Transfer
Because Eduverse Summit is a global initiative, Personal Information may be stored or processed in multiple jurisdictions, including but not limited to Canada, the United States, the European Union, and India.
When data is transferred across borders, we ensure appropriate safeguards are in place , such as Standard Contractual Clauses (SCCs), adequacy decisions, or binding contractual arrangements , consistent with the EU General Data Protection Regulation (GDPR), the UK GDPR, Canada’s PIPEDA, and other applicable laws.
By submitting your information or using the Website, you acknowledge that your data may be transferred and processed in countries outside your residence, with protections equivalent to those required under relevant privacy frameworks.
6. Retention of Personal Information
We retain Personal Information only for as long as it is necessary to fulfil the purposes for which it was collected, to comply with our legal and contractual obligations, to protect our legitimate business interests, or as otherwise permitted by applicable law.
The length of time for which we retain information may vary depending on the nature of the data, the purpose for which it was collected, and the legal or regulatory requirements of the jurisdictions in which we operate.
Once the applicable purpose has been fulfilled, or upon expiry of any legal retention period, Personal Information is securely deleted, de-identified, or aggregated in a manner that prevents re-identification.
Where deletion is not immediately possible (for example, due to technical limitations or ongoing legal obligations), we take steps to restrict access and ensure that the data is used only for the purpose of secure storage until it can be safely deleted.
We periodically review our data holdings to ensure that Personal Information is not retained longer than is necessary and that it remains relevant, accurate, and lawfully processed.
8. Security Measures
We implement appropriate technical, administrative, and physical safeguards to protect Personal Information against unauthorized access, alteration, disclosure, loss, or misuse.
These include encryption in transit, access controls, firewalls, secure hosting environments, and regular security audits.
Our service providers and partners are required to maintain equivalent safeguards and process Personal Information only in accordance with our written instructions.
While we take reasonable precautions to protect your data, no system or method of transmission over the internet can be guaranteed to be completely secure. In the unlikely event of a data breach that may affect your rights or freedoms, we will take immediate steps to mitigate risk and, where legally required, notify you and the relevant supervisory authorities.
9. Your Rights
Depending on your jurisdiction, you may have certain rights regarding your Personal Information, including the right to:
- Access and obtain a copy of the information we hold about you;
- Request correction or deletion of inaccurate or outdated information;
- Object to or restrict certain processing activities;
- Withdraw consent for optional processing (such as marketing);
- Request data portability, where technically feasible; and
- Lodge a complaint with your local data protection authority.
To exercise any of these rights, please contact [email protected] with your full name, contact details, and a clear description of your request. We may need to verify your identity before responding. We will respond to all legitimate requests within the timeframe required by applicable data protection laws.
10. Photography, Recordings, and Media
Eduverse Summit events, whether physical or virtual, may be recorded, photographed, or live-streamed for documentation, promotional, or educational purposes.
By attending the event, you acknowledge and agree that your image, likeness, or voice may appear in such materials.
Speakers and exhibitors will receive specific notices where required, and we will obtain consent for the use of identifiable recordings in marketing or public materials where required by law.
If you prefer not to appear in published media, please contact [email protected] prior to or during the event, and we will make reasonable efforts to accommodate your request.
11. Third Party Links
The Website may contain links to partner, sponsor, or external websites. These operate independently, and we are not responsible for their privacy practices or content.
You are encouraged to review their privacy notices/policies before submitting any Personal Information.
12. Legal Disclosure
We may disclose your Personal Information when required to do so by law or when such disclosure is necessary to:
- Comply with a legal obligation or government request;
- Protect or defend our rights and property;
- Investigate and prevent fraud, security, or technical issues; or
- Protect the safety of our users and the public.
13. Limitation of Liability
The Website and its content are provided “as is” without warranties of any kind, express or implied.
The Company does not guarantee that the Website will be error-free or uninterrupted.
We are not liable for any loss or damage resulting from:
- Third-party content or transactions you enter into through the Portal;
- Reliance on information provided by external sources or users;
- Viruses, malware, or other harmful components on linked websites; or
- Events beyond our reasonable control (system failures, natural disasters, etc.).
You are encouraged to exercise due diligence and verify information independently before engaging with third parties.
14. Unacceptable Use
Users must not use the Website to:
- Post, store, or transmit unlawful, defamatory, obscene, or offensive content;
- Violate copyright, trademark, or other intellectual property rights;
- Harass, threaten, or impersonate others;
- Engage in fraudulent or misleading activity; or
- Distribute malicious software or unauthorized advertising schemes.
Violation of these rules may result in suspension or permanent termination of your account and may be reported to appropriate authorities.
15. Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in law, technology, or our business practices. The latest version will always be posted on the Website with the “Last Updated” date at the top. Your continued use of the Website after such updates constitutes your acceptance of the revised Privacy Policy.
16. Suspension or Termination
We may restrict or terminate your access to the Website if you violate this Privacy Policy or our Terms and Conditions. Termination may be temporary or permanent based on the nature of the violation. You will be notified of such actions where reasonably practicable.
17. Governing Law
This Privacy shall be governed by and construed in accordance with the laws of the Province of British Columbia, Canada.Nothing in this Policy limits your statutory rights under applicable privacy or consumer-protection laws.
18. Contact Information
For any questions, complaints, or requests relating to this Privacy Policy or your Personal Information, please contact:
Eduverse Summit
Email: [email protected]
Address: 1631 Dickson Avenue, Suite 1100, Kelowna, British Columbia, Canada V1Y 0B5
Phone: +91-98723-70075